Privacy Policy

Privacy Policy

Site Imaging Limited

Effective Date: [Insert Date]

1. Introduction

Site Imaging Limited (“we”, “us”, “our”) is committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, and protect your personal data when you visit our website or use our services.

We operate in accordance with the UK GDPR and the Data Protection Act 2018.

2. Who We Are

Site Imaging Limited provides aerial inspections, surveys, and imaging services to property professionals, including managing agents, asset managers, and commercial clients.

Data Controller:
Site Imaging Limited
Registered Office:
71–75 Shelton Street
Covent Garden
London
United Kingdom
WC2H 9JQ

Email: tom.barnes@siteimaging.co.uk
Phone: 01213277493

3. Information We Collect

a. Information you provide

  • Name, company name, and job title
  • Contact details (email, phone number)
  • Enquiry or project details submitted via forms
  • Account or portal registration details

b. Technical data

  • IP address
  • Browser type and version
  • Device information
  • Website usage data (via cookies)

c. Project-related data

  • Site addresses and location data
  • Images, video, and survey outputs relevant to commissioned work

4. How We Use Your Information

We use your data to:

  • Respond to enquiries and provide quotations
  • Deliver inspection, survey, and imaging services
  • Manage client relationships and communications
  • Improve our website and services
  • Meet legal and regulatory obligations

5. Legal Basis for Processing

We rely on the following lawful bases:

  • Contractual necessity – to deliver requested services
  • Legitimate interests – to operate and improve our business
  • Legal obligation – to comply with applicable laws
  • Consent – for marketing communications where applicable

6. Sharing Your Information

We do not sell your personal data.

We may share your data with:

  • Professional advisors (legal, insurance, compliance)
  • IT, hosting, and software providers
  • Regulatory or enforcement bodies where required

All third parties are required to protect your data appropriately.

7. Data Storage and Security

We implement appropriate technical and organisational measures, including:

  • Secure systems and data storage
  • Controlled access to information
  • Secure handling of aerial imagery and survey data

8. Data Retention

We retain data only as long as necessary:

  • Project and client data for operational and compliance purposes
  • Enquiry data for business development and follow-up
  • Legal records in line with statutory retention requirements

9. Your Rights

Under the UK GDPR, you have the right to:

  • Access your personal data
  • Correct inaccurate data
  • Request deletion of your data
  • Restrict or object to processing
  • Request data portability (where applicable)

To exercise your rights, contact: tom.barnes@siteimaging.co.uk

10. Cookies

Our website uses cookies to improve functionality and analyse usage.

You can manage cookies through your browser settings.

11. Third-Party Links

Our website may include links to third-party sites. We are not responsible for their content or privacy practices.

12. Regulatory Compliance (Aerial Operations)

Where aerial imagery is captured, Site Imaging operates in accordance with guidance from the Civil Aviation Authority, ensuring safe, responsible, and compliant operations.

13. Changes to This Policy

We may update this policy periodically. Changes will be posted on this page with an updated effective date.

14. Contact Us

Site Imaging Limited
71–75 Shelton Street
Covent Garden
London
WC2H 9JQ

Email: tom.barnes@siteimaging.co.uk
Phone: 01213277493Who we are